If you can afford it, hire a shuttle company to run shuttles to and from the wedding
reception at specific hours. For example, if your reception is from 6:00 to 11:00 p.m. you might have shuttles leaving the hotel (or ceremony site) at 5:45 p.m., 6:00 p.m. and 6:15 p.m. Then, have
shuttles returning to the hotel at 9:00 p.m., 10 p.m., 10:30 p.m., and 11 p.m. Make sure to put information about shuttle times in the guest welcome packages.
If you have a small guest list, and you trust everyone to be ready on time, you might just hire one bus to drop off and pick up wedding guests at one specific time. It doesn't have to be a fancy bus or trolley, a school bus can be decorated and can give the event a fun, festive feeling. If you're renting a limo or town car for your bridal party, make sure to ask the company if they offer other transportation as well. Booking more than one type of vehicle with the same company may save you money.
If you can't find a shuttle company (make sure to check OneWed.com's transportation vendor listings) that's in your budget, talk to the hotel. Frequently hotels have an airport shuttle service that isn't used very often at night. The hotel may be willing to rent the shuttle to you at a discount. Because the hotel has more experience working with transportation needs, they may also have some good leads for you on less expensive services.
When looking at contracts for transportation services, make sure to check for things like minimum hour requirements and charges for mileage. Also, make sure to ask about their drivers' qualifications. Obviously, all drivers should be licensed and insured.
If there's simply no way to work transportation into your wedding budget then make sure to ask your wedding reception site to have taxis waiting at the end of the evening. It's much easier to convince a tipsy guest to take a taxi if that taxi is ready and waiting.
Arranging transportation for your wedding guests may seem like one more to-do in an already crowded list, but this sort of thoughtful planning will help your guests relax and enjoy their evening.
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