If you haven’t already noticed, the workplace has changed dramatically over the last decade or so. Nowadays businesses are utilizing entirely different processes and leveraging non-traditional business structures to get things done. Thanks to advances in technology, business owners and up and coming entrepreneurs are now equipped with a whole range of options that can help them to effectively cut overhead business costs and streamline their company’s workflow at the same time.
In today’s business world, technology plays a significant role across various industries. The benefits of the cloud range from cost-effective storage to easy availability of business-related applications including business accounting software and applications to track inventory and orders among others.How the Cloud Strengthens a Business
1. Reduced Costs
Technology is in a constant state of flux, morphing and improving almost overnight. This makes the costs of maintaining hardware and upgrading software costly. However, cloud computing eliminates costs on software upgrades and hardware maintenance. In addition, mobility and speed of the cloud means that business owners and managers can work faster and move on to other ventures and projects. Businesses save money because the cloud facilitates a paperless workplace and eliminates the need for in-house servers as well as unnecessary communications and data storage hardware.
Most small businesses do not have a large budget. They also cannot afford to make errors by choosing the wrong hardware or software. These businesses can benefit by buying what they truly require. If such businesses can push some things to the cloud such as backup and data storage, they can reduce their upfront expenses and free up revenues for other ventures. Leveraging the cloud is much cheaper than purchasing the necessary hardware and software to maintain an in-house data center.
In many instances, some business owners and managers require the input of different company personnel or departments to get a specific task done. Rather than sending documents back and forth to all relevant parties, the document can be created and hosted in the cloud so that documents are available to multiple users across multiple platforms, each being able to complete their part of the assignment without delay. In business, collaborating effectively helps save time and money as well as increase overall efficiency.
One of the greatest advantages about cloud technology is that there is no need for commitment. When business owners buy hardware or software, they pay a price for these technologies whether they use them once and never again or until the hardware fails completely. With cloud technology, small business owners have the ability to scale, in a quick and easy manner, when (and if) they need more or less resources.
Authorized users can access business applications from any location using a smartphone, laptop, tablet or any other internet-enabled device. This allows business managers and owners to access company data at trade shows, seminars and impromptu business meetings.
4. Security and Privacy
The greatest misconceptions about the cloud arise on issues to do with security and privacy. Some people have claimed hacking and lost data due to cloud technology. This has exacerbated the false notion that cloud technology is not safe.
The truth is, cloud technology uses strong encryption to prevent data loss and access by unauthorized persons. It also has enhanced security features such as two-step authentication and backup. These features make it impossible for thieves and other unauthorized persons from gaining access to users’ accounts even when they have the password. Cloud providers also perform backup of all business data eliminating the chances of data loss.